• Maintain executive’s agenda and assist in planning appointments, board meetings, and conferences, maintain calendar, etc.
• Schedule client conference calls, video conference sessions, and meetings in the company conference room.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Make Travel arrangements/raise requisitions for Traveling for executives.
• Handle confidential documents ensuring they remain secure,
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Receive calls from customers and either assist them with their questions or take a message for the proper concern.
• Conduct research and prepare presentations or reports as assigned.
• Prioritize daily administrative tasks to ensure that projects are completed on time
• Is responsible for assisting or handling all aspects of planned publicity campaigns/administrative and PR activities.
• dealing with inquiries from the stakeholders, public, the press, and related organizations

Handle financial matters and related tasks

• Must possess Bachelor's degree. Master in the Communication/Marketing/related degree will be preferred.
• Proven 3 to 5 years of proven experience as Executive Coordinator or similar administrative role/ Marketing in a Construction/Engineering/ Real State industry would be preferred.
• Proficient in MS Office.
• In-depth knowledge of office management.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication, presentation, and negotiation abilities.
• Integrity and confidentiality.
• Is able to travel locally and internationally.

A background in finance will be considered a plus.