AAN Associates, is an international development consulting firm, with a rich portfolio of technical assistance, research and evaluations, training and resource development, and development communications. AAN has a footprint in South and West Asia, Asia Pacific, Middle East and Africa. AAN has been implementing (or recently completed) assignments in Indonesia, Vietnam, Philippines, Jordan, Yemen, Afghanistan and Nigeria. For more details please log on to www.aanassociates.com.

AAN intends to hire an Administration Officer for its Operations Unit. The incumbent would be responsible for the overall Administration, Logistic, inventory management and Procurement of AAN. S/he will ensure wide range of administrative and logistical support functions including personnel management, contracting, procurement, property management, vehicle pool management, travel management, employee/welfare scheme and maintenance management. In addition to having direct responsibility for providing the daily support to AAN Team, duties include as below.

Job Description:

• Performs general administrative and operational duties to include but not limited to: office administrative and operational tasks
• Maintain electronic and hard copy filing system
• Manage office procurement, issuing Request For Quotations, receiving quotations and preparing bid analysis and purchase orders/contracts for selected bidder
• Manage office inventory and assets management like physical checking, tagging and maintain sheets.
• Manage office  maintenance and replacement and assets maintenance
• Open, sort and distribute incoming correspondence
• Assist in resolving any administrative problems
• Supervise office support staff and ensure their tasks to be completed in well manners
• Run company’s errands to post office and office supply store
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for Managers and AAN’s staff
• Arrange staff visas for international project visits by following complete visa process
• Maintain and ensure office supplies and stationery for all departments, kitchen items, staff requirements
• Coordinates and maintains records for staff office space, phones, company credit cards and office keys.
• Plan work schedule for all tasks
• Use safety precautions in all housekeeping services
• Keep the proper Admin & HR filling system and updating it regularly.
• Making the travel, boarding & lodging arrangements for staff.
• Any other task assigned by the supervisor and the MD.